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Privacy Notification


Student Rights and Responsibilities


The Colorado Community College System  considers the following to be directory* information:

Student name

Major field of study

Dates of student attendance

Degrees/certificates and awards student has  earned

Most recent educational institution  attended by the student

Enrollment status (full-time, part-time)

Participation in officially recognized  activities and sports

And if participating in an officially  recognized activity or sport, height and weight.

*Directory information is limited to the  current academic year only. Red Rocks Community College staff may disclose this  information, without prior consent, to anyone inquiring in person, by phone, or  in writing.

Additionally, name, address, phone number, date  and place of birth, level of education, most recently attended college, field  of study, and degree(s) received. Data of students may be released to military  recruiters upon request in accordance with the Solomon Amendment. All other  information contained in student records is considered private and not open to  the public without the student’s written consent. Students who do not want  their directory/public information released to third parties, or students who  do not want to be listed in the College online e-Directory, should complete a  form to suppress directory information. Directory information restrictions will  remain in effect until you cancel the restriction. A release form is available  in Admissions or Student Records.

Notification of Rights Under FERPA for Postsecondary Institutions

The Family Educational Rights and Privacy  Act (FERPA) affords you certain rights with respect to your education records.

Your rights include:

1. The right to inspect and review your education records  within 45 days of the day RRCC receives a request for access. Submit written  requests that identify the record(s) you wish to inspect to the Registrar or  Coordinator of Student Records. The RRCC official will make arrangements for  access and notify you of the time and place where the records may be inspected.

2. The right to request the amendment of education records  that you believe are inaccurate or misleading. You may ask RRCC to amend a  record that you believe is inaccurate or misleading. Write to the above RRCC  official responsible for the record and clearly identify the part of the record  you want changed, specifying why it is inaccurate or misleading. If RRCC does  not amend the record as you request, RRCC will notify you of the decision and  advise you of the right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to you  when you are notified of the right to a hearing.

3. The right to provide written consent before Red Rocks Community  Collegered discloses personally identifiable information contained in your  education records, except to the extent that FERPA authorizes disclosure  without consent. One exception that permits disclosure without consent is  disclosure to a school official with legitimate educational interests. A school  official is:

·  an employee of the college or the Colorado  Community College System in an administrative, supervisory, academic, research,  or support staff position (including law enforcement unit, personnel, and  health staff);

·  a person or company with whom the college  has contracted (such as an attorney, auditor, or collection agent);

·  a member of the State Board for Community  Colleges and Occupational Education, the Colorado Department of Higher  Education, the National Student Clearinghouse; the College Opportunity Fund, to  the U.S. Military in compliance with the Solomon Amendment,

·  an individual serving on a college advisory  committee; or a student serving on an official committee, such as a  disciplinary or grievance committee, or assisting another school official in  performing his or her tasks.

A school official has a legitimate educational interest  if the official needs to review an education record in order to fulfill his or  her professional responsibility. Upon request, the college also discloses  education records without consent to officials of another school in which a  student seeks or intends to enroll.

4. The right to file a complaint with the U.S. Department of  Education concerning alleged failures by RRCC to comply with the requirements  of FERPA.

Family Policy Compliance Office

U.S. Department of Education

600 Independence Avenue, SW

Washington, DC 20202-4605

The college may share educational records  with parents in the following circumstances: for a student who is dependent  under I.R.S. tax code; a student under 21 years old who has violated a law or  the schools rules or policies governing alcohol or substance abuse; and when  the information is needed to protect the health or safety of the student or  other individuals in an emergency.

Information: Student Records at  303.914.6356

FERPA Annual Notice to Reflect Possible  Federal and State Data Collection and Use

As of January 3, 2012, the U.S. Department  of Education's FERPA regulations expand the circumstances under which your  education records and personally identifiable information (PII) contained in  such records — including your Social Security Number, grades, or other private  information — may be accessed without your consent. First, the U.S. Comptroller  General, the U.S. Attorney General, the U.S. Secretary of Education, or state  and local education authorities ("Federal and State Authorities") may  allow access to your records and PII without your consent to any third party  designated by a Federal or State Authority to evaluate a federal- or  state-supported education program. The evaluation may relate to any program  that is "principally engaged in the provision of education," such as  early childhood education and job training, as well as any program that is  administered by an education agency or institution. Second, Federal and State  Authorities may allow access to your education records and PII without your  consent to researchers performing certain types of studies, in certain cases  even when we object to or do not request such research. Federal and State  Authorities must obtain certain use-restriction and data security promises from  the entities that they authorize to receive your PII, but the Authorities need  not maintain direct control over such entities. In addition, in connection with  Statewide Longitudinal Data Systems, State Authorities may collect, compile,  permanently retain, and share PII from your education records, without your  consent, and they may track your participation in education and other programs  by linking such PII to other personal information about you that they obtain  from other Federal or State data sources, including workforce development,  unemployment insurance, child welfare, juvenile justice, military service, and  migrant student records systems.

In accordance with the Fair and Accurate  Credit Transactions Act (FACTA) of 2003, Red Rocks Community College adheres to  the Federal Trade Commission's (FTC) Red Flag Rule (A Red Flag is any pattern,  practice, or specific activity that indicates the possible existence of  identity theft.), which implements Section 114 of the FACTA, and to the  Colorado Community College System’s Identity Theft Prevention and Detection  Program, which is intended to prevent, detect, and mitigate identity theft in  connection with establishing new covered accounts or an existing covered  account held by the Colorado Community College System (System or CCCS) or one  of its thirteen (13) community colleges, and to provide for continued  administration of the Program. If a transaction is deemed fraudulent,  appropriate action will occur. Action may include, but is not limited to,  cancelling of the transaction, notifying and cooperating with law enforcement,  reporting to the Student Code of Conduct Office, and notifying the affected  parties. For more information on FACTA, Red Flag Rules, and Identity Theft  Consumer Information, please see the links provided below:

Federal Trade Commission Statute: www.ftc.gov/os/statutes/fcradoc.pdf

Red Flag Rules: www.ftc.gov/bcp/edu/microsites/redflagsrule/index.shtml

Identity Theft Consumer: www.consumer.ftc.gov/features/feature-0014-identity-theft

Information: Student Records at  303.914.6356